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If you’re one of the millions of new users, you might be wondering how to share PowerPoint presentations on Zoom. With the help of this tutorial, you’ll learn how to create a Zoom PowerPoint presentation and share it with your audience.
This tutorial has all the essentials. First, you’ll see resources to create great presentations that work perfectly as Zoom webinar PowerPoints. Then, you’ll see tips to use PowerPoint share screen features to show your presentation.
Your Quick Start Guide to Sharing PowerPoint Presentations in Zoom (Video)
Are you ready to learn more about sharing PowerPoints in Zoom? Watch this quick screencast to learn all about Word Headers and footers.
Or study the complete written tutorial below.
Why to Host a Successful PowerPoint Zoom Presentation Online
New ways of working require re-thinking collaboration. Zoom presentations are a great way to pull everyone together, even while working remotely.
When you’re hosting a teleconference, you need an excellent way to share content. Only talking through your points might bore the audience. Package your information into a PowerPoint Zoom for a more engaging way to explain your ideas.
Here are three critical reasons that PowerPoint and Zoom are the perfect pair:
- Data comes to life. Can you imagine simply explaining statistics? Data rules the world, but it needs visuals to come to life. Giving a Zoom presentation online is better with charts in PowerPoint.
- Teams can collaborate in real-time. Thanks to Zoom’s audio and video features, presentations are collaborative. Work together in real-time instead of sending the deck back-and-forth.
- Ideal for training. Thanks to the record feature, your PowerPoint presentation can become a helpful training resource. Just record your Zoom webinar PowerPoint and re-use it for those who couldn’t attend.
Learn more about the essential parts of creating professional slide decks that work well as Zoom PowerPoint presentations below:
How to Share PowerPoint on Zoom
Every setup differs. We’re going to cover two of the most popular arrangements. First, you’ll learn how to use PowerPoint share screen features in a window. Then, we’ll tackle full-screen shares with Zoom PowerPoint presenter view.
In this tutorial, you’ll see screenshots that use the Cubix Professional PowerPoint template. It’s polished and ideal for a Zoom meeting with PowerPoint. It’s got all the essentials you need for a professional presentation.
How to Configure for Successful Zoom PowerPoint Presentations
No matter how you want to share your screen, there are a few Zoom settings you’ll want to configure and confirm. There’s nothing worse than wasting time when you start your meeting changing settings.
Let’s get started:
Open Zoom and PowerPoint. You’ll need both apps running to share the presentation software on a Zoom screen.
Now, let’s walk through a few Zoom settings to ensure that your PowerPoint share screen works perfectly. Click on the Settings icon (gear icon) on the presentation software Zoom screen.
If you plan to use your webcam, start on the Video section. Make sure that your webcam is working and selected. Mainly if you use an external webcam, checking this is essential. You don’t have to turn it on for every call, but it helps to know your hardware is working.
Now, let’s switch to the Audio pane. For the best results, I highly recommend using a source other than your built-in microphone and speakers. Using even your Bluetooth earbuds or a headset is typically much better than integrated hardware for a presentation software Zoom screen.
An important step on how to present PowerPoint on Zoom is to check your speakers and microphone. Make sure to set your speakers and microphone using the drop-down options. Then, click on Test Speaker and Test Mic to confirm the options. This is sure to make your Zoom presentation online more professional.
1. How to Share Your PowerPoint Presentation on Zoom
Let’s learn how to share PowerPoint on Zoom on a single screen setup. This is helpful if you’re working on a laptop, for example. This setup works if you want to run PowerPoint in a window or full screen.
To share PowerPoint on Zoom, you’ll need to start a Zoom meeting (or join one that’s already in progress.) Then, click Share Screen at the bottom of the window.
This next screen is an important one. It shows all the windows you’ve got open on your computer. Notice that there are two options to show your PowerPoint window. You could show the entire screen using the Desktop 1 option. But it’s best to select the PowerPoint window instead.
In the screenshot above, I’ve selected the Microsoft PowerPoint window. The advantage of this approach is that even if you drag and move your PowerPoint window around, it’ll remain as the presentation software Zoom screen focus.
Also, sharing only your PowerPoint window avoids sharing too much of your screen. Many of us work with information that’s at least somewhat confidential, and it’s best not to share the entire screen. Use the rest of the screen to keep your notes or speaking cues in view.
That’s it! Your screen share is live, and your audience can see it in real-time. Start the presentation on the Slide Show tab to kick off your Zoom presentation online.
2. How to Share Your Presentation On Multiple Displays
One of PowerPoint’s most powerful features is Presenter View, which is ideal to use on multi-monitor setups. When you use this feature, you can show your notes and slide previews on one screen. Let’s learn how to use a Zoom webinar PowerPoint with this setup.
Use Zoom meetings and Presenter View as the perfect match. It’s all about keeping your notes and cues in view so that you can present confidently.
Presenter View is full screen on both displays, so you’ll want to start sharing in Zoom before you turn it on. Again, return to the Share Screen option in Zoom. This time, choose Desktop 1 or Desktop 2, depending on which screen you want to share on your Zoom presentation.
In PowerPoint for macOS, start Presenter view from the Slide Show > Presenter View button. On Windows, make sure the Use Presenter View box is ticked on the Slide Show tab. Then start the presentation.
Once your presentation starts, you might need to Swap Displays. Make sure that you show your presentation screen and not the notes view. Click Swap Displays at the top of the notes view to switch the screen you’re sharing.
PowerPoint on Zoom is better with this view. You’ve got everything you need to prompt your speaking, plus you can see upcoming slides.
Presenter View is more powerful for a Zoom presentation online when you use features like speaker notes. Learn how to create notes that stay in view with the help of this quick video:
For more tips on how to use the Zoom meeting Presenter View to its full potential, make sure to check out our guide below:
No matter which setup you prefer, Zoom and PowerPoint are a great combination. It’s more effective than merely explaining the information while staring into the webcam, trying to remember all your details on the fly.
6 Design Slides for Great Zoom Presentations in PowerPoint
To lead a successful Zoom webinar PowerPoint, you need great-looking slide designs. The same principles for professional presentations apply to Zoom PowerPoint presentations, too.
Let’s learn to design slides for your Zoom meeting with PowerPoint. We’re going to continue working with Cubix in this section to create a fitting Zoom webinar PowerPoint.
Let’s build three slides that would work well for a Zoom webinar PowerPoint. Build slides like these and pair them with our tips that show you how to share PowerPoint on Zoom.
1. The Data-Driven Slide
Your audience is sure to appreciate showing data in your Zoom meeting with PowerPoint. But you’ll lose attention during a Zoom webinar PowerPoint if you recite data and expect them to understand!
Instead, let’s use slide 167 for a PowerPoint on Zoom that shows data visually. This stacked bar chart is the best option for a PowerPoint share screen session. Here’s what to do:
- Update data. Sync your chart for your PowerPoint Zoom presentation. Right-click on the chart and choose Edit Data in Excel to update your data for your Zoom presentation online.
- Update the text. A simpler headline and supporting points are better for a Zoom presentation. Just type over the text box placeholders to match your content to prep for the Zoom presentation online.
- Simplify the takeaway. A Zoom PowerPoint presentation needs to be decisive to keep your audience’s attention. Simplify the takeaway at the bottom of the slide.
2. The Agenda Slide
Want to cut to the chase for a Zoom video presentation? Share the agenda from the get-go! It helps your audience know exactly where the Zoom presentation online is going and wastes no one’s time. That commands attention.
Slide 425 is a great start, but the slide will really shine with a few customizations to match your purpose:
- Update the slide title. Be clear that this is the slide for your Zoom webinar PowerPoint where you show the agenda. A simple title update makes the slide’s intentions clear.
- Use your branding. Click on any of the shapes or objects, then use the Shape Format > Shape Fill drop-down option to change the shape color.
- Update the text. Use each of the key points on the timeline to set a key milestone in the Zoom webinar PowerPoint you’re giving.
3. The Device Slide
Rounding out slides for our Zoom meeting with PowerPoint, let’s create a device mockup that shows an app in action. Skip the high-cost photoshoot and use a device mockup for a Zoom presentation online instead!
Slide 66 already has a smartphone image that works perfectly for a Zoom video presentation. Here are three updates to bring it to life:
- Add a device image. Grab a screenshot of your app, then add it to the placeholder. Right-click on the placeholder and choose Format Background, then point it to your screenshot image.
- Simplify the text. Busy slides never work well for Zoom presentation online events. Remove the text at the bottom, then move the key points to the space that’s left.
- Type over placeholders. The text is already perfectly formatted, just type over the boxes to make it your own.
4. Title Slide
The title slide of your Zoom PowerPoint presentation is important because it will give your audience a little preview of your presentation. The title slide should include important details such as:
- company name
- presenter name
- presenter job title
- presentation date
Slide one works well for a title slide. Here’s how to make it a customized title slide:
Replace the title. There’s a placeholder title on it already, so you’ll need to replace that one. Just highlight the placeholder text and press Delete on your keyboard. Next, click inside the text box and add your text.
Add your logo. To add your logo, you need to click on the Insert tab. Next, click on the Pictures button in the toolbar. Then double-click on your file to add it to your slide. Adjust your logo.
Add your name, job title, and date. You’ll need to create a new text box to add this information. To add a new textbox, click on the Insert tab. Next, in the toolbar, click on the Text box button. Use your mouse to draw the text box. Click inside the text box and start typing.
5. Team Slide
The team slide would typically come shortly after the title slide in your Zoom PowerPoint presentation. This slide showcases the employees who worked on the project you’re sharing on PPT on Zoom. This slide should include the following:
- each team member’s headshot
- team member’s name,
- team member’s title
- what they did for the project
Slide 49 can be used as a team slide. If you’ve got more than three members in the team, slides 46, 47, 48, and 50 can also be used for team slides. Here are some customizations you can make to create your PowerPoint on Zoom:
Add the team member’s pictures. First, right-click on the image placeholder to add your team member’s image. Then, after right-clicking, choose the Change Picture option. Next, locate your image file and double-click on your image file.
Add their title and description. To add the team member’s title and team contribution, highlight the placeholder text that’s already there and press Delete on your keyboard. Next, click inside the text box and add your text. You can also add a text box by clicking on the Insert tab and then clicking on the Text Box button.
Change the graph on the screen. To change the percentages in the graph, click on them until you see green handles. Then, drag the green handles to the percentage that you want. Of course, you’ll need to change the percentage text yourself manually.
6. Q&A Slide
If your Zoom PowerPoint covers a complicated subject or a new product, consider having a Q&A slide. This slide gives you the option to answer any questions your audience may have. You can also use this opportunity to recap your presentation. Slide 511 can be used as a Q&A slide. Here are the customizations you’ll need to make:
Delete the placeholder text. Get rid of the text that comes on the slide. Highlight the text and press Delete on your keyboard. Also, remove the placeholder text in the background.
Add a textbox. Go to the Insert tab and click the toolbar’s text box button. Next, draw a textbox in the middle of the screen and click inside to add your text.
Make the text larger. After adding your text, highlight it and click on the Home tab. The font size is in the toolbar, Next to your current font. Click on the arrow next to the current font size and choose the font size that you want.
Where to Find Top PowerPoint Templates for Your Next Zoom Presentation
Let’s check out a resource to help you give an excellent Zoom webinar PowerPoint. With the help of pro designs from Envato Elements, you can source designs that are perfect for Zoom presentations online.
Envato Elements has an incredible offer. One subscription gives you unlimited access to PowerPoint templates and so much more. That’s sure to help your Zoom video presentation look its best and succeed in reaching your audience.
Start Sharing on Your Zoom Meeting With PowerPoint Today
Zoom and PowerPoint are two top tools, and they’re better when you pair them together. Now that you’ve learned how to share a PPT on Zoom try using Zoom next time you need to present.
Before you start your online meeting, don’t forget that your Zoom video presentation is better when you work with professional PowerPoint templates. It’s better with unlimited downloads.
Before we go, here’s one more reason to use a Zoom PowerPoint presentation: you can skip webcam footage of yourself! That’s sure to convince you to use PowerPoint on Zoom.
Why not download your favorite Zoom PowerPoint presentation template now? Start building your next Zoom presentation.
Editorial Note: This tutorial was last published in November of 2020. It’s been reviewed and updated for accuracy by Sarah Joy. It’s also been revised to include a video—with special help from Andrew Childress.